Administrator
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- BasingstokeRG21
- Posted 11th Mar 2010
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Posted by:
Advantage Technical Resourcing
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Salary:
Negotiable
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Job Type:
Contract
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Reference:
2246134
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This job has been viewed
187 times
since it was posted.
Job Description
Administrator
Maternity Cover for the period: 26th April 10 to 26th November 10 (7 month contract)
This is a busy and varied position for an experienced Administrator to provide essential support to the Engineerinig, Aerospace and Automotive recruitment teams of TAC Europe.
Responsibilities include to:
* Act as the main contact for the company by managing the switchboard, forwarding messages and handling queries when appropriate
* Ensure CV\'s are entered on to Microdec and managed via Daxtra
* Ensure contracts and accompanying documentation is sent out in a timely fashion
* Ensure CV\'s are scanned entered onto Microdec
* Advertise vacancies on subscribed websites and the TAC Europe website and update job boards as and when required
* Manage and update Engineering, Auto and Aero compliance spreadsheet
* Monitor contractor paperwork returns to ensure that all necessary documents are returned by contractors for compliance ie passport copies, COI/VAT Certificates etc and to chase as necessary
* Manage ongoing contractor extensions utilising Microdec and raise relevant paperwork
* Apply for contractor references; written or verbal on behalf of the Engineering recruitment group
* Respond to external reference requests; written or verbal of behalf of the Engineering recruitment group
* Produce internal correspondence for payroll/finance to process ie new starter forms, change forms etc.
* Forwarding and distributing incoming post, faxes and emails, often corresponding on behalf of the Engineering recruitment group - producing documents/reports when required
* Devising and maintaining office systems, including data management, filing, etc.
* Maintain the holiday file and process leave bookings for the Engineering Aero and Auto recruitment groups
* General administration support to the Business Group Manager as and when required
* Any other adhoc duties as required.
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Candidate Requirements
Essential
* Relevant experience within a similar role, ideally within an administrative support role for a recruitment company/agency
* Excellent telephone manner with strong communication skills (excellent written and spoken English)
* Advanced working knowledge of the Microsoft office suite applications; Word, Excel and Outlook
* Accuracy at all levels of work with excellent attention to detail
* Ability to work unsupervised and take the initiative
* Ability to work to deadlines
* Excellent communication and interpersonal skills and the ability to communicate on all levels
* Excellent organisation and administrative abilities
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Individual Qualities
* Reliable, dedicated and professional approach
* Tact and discretion, for dealing with confidential information
* Approachable, positive and fair attitude
* A flexible and adaptable approach to work
* Ability to work under pressure
Advantage Technical Resourcing is acting as an Employment Business in relation to this vacancy.
We are an Equal Opportunities Employer, a registered Two Ticks: Positive About Disable People company and support the Age Positive scheme.
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